If a vendor rejects a PO, the rejection is received together with the reason for the rejection and suggestions for changes. Alternatively, you can manually confirm a PO after you receive confirmation from the vendor. In this scenario, you must schedule the Confirm accepted purchase orders from vendor collaboration batch job, which is responsible for processing and confirming your POs. The vendor collaboration module can be configured so that a confirmation from the vendor automatically confirms the order in Supply Chain Management. During this review process, the PO has a status of In external review. Vendors that are set up to use the vendor collaboration module can review orders on the portal, and approve or reject them. In this case, you can set the PO to the In external review status by using the Purchase inquiry action. For example, you might have to send a purchase inquiry to the vendor to inquire about prices, discounts, or delivery dates. POs that have an approval status of Approved can go through additional steps before they're confirmed. It's now financially closed and can no longer be changed. A PO can't be confirmed until it has been approved. The PO was rejected during the approval process. The PO was submitted for approval in the PO workflow. The PO is a draft and hasn't been submitted for approval in the PO workflow. After an order has been approved, users who want to modify it must use the Request change action. When change management is enabled, POs move through six approval statuses, from Draft to Finalized. You can also set up the process so that it can be overridden for individual POs. You can enable the change management process for all vendors or for specific vendors. This workflow can include rules for automatic approval, rules that determine who will be assigned to approve particular POs, and rules for escalating a workflow that has been waiting for approval for a long time. Supply Chain Management has a workflow process editor where you can define a workflow to represent your approval process. When change management is enabled, POs must go through an approval workflow after they've been completed. You enable change management for POs by setting the Activate change management option on the Procurement and sourcing parameters page. Therefore, that inventory doesn't appear as available for reservation or marking until the order is accepted. A PO creates inventory transactions only when it reaches the Approved status. A PO that has been created by firming a planned order from master planning is always set to a status of Approved, regardless of the change management settings. POs that don't use change management have a status of Approved as soon as they're created, whereas POs that use change management have a status of Draft when they're first created. After the vendor has agreed to the order, the PO is set to a status of Confirmed. This article describes the statuses that a purchase order (PO) goes through after it has been created, and the effect of enabling change management on POs.Īfter a purchase order (PO) has been created, it might have to go through an approval process.
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